Administrative Assistant, Part-Time
Organization: A faith based and non-profit organization, providing housing, settlement assistance and relation care for refugee claimants is seeking a part-time (16 hours/week) Administrative Assistant for their Burnaby office.
AREAS OF RESPONSIBILITY
Assist the Development team with donor management and communications
Function as the office manager and perform a range of tasks
Assist with communications including but not limited to: a. Answer and direct phone calls to relevant staff. b. Monitor and process email from organization’s general email address; respond as needed and direct email to relevant staff.
Oversee the organization’s Salesforce database. Assist staff with best practices for using the database including how to maintain data integrity and build their own reports.
Prepare reports and documents and assist in administrative tasks for the Executive Director, Development and Settlement Teams, and for the Volunteer Supervisor.
Administer the organization’s Google Suite including managing users and maintaining and organizing the Google Drive.
Monitor the organization’s service contracts and research trends and potential areas of cost savings (i.e. insurance, benefits, photocopier, etc.).
Research and propose ways to increase efficiency of organizational and administrative processes.
Uphold all values and adhere to all policies and procedures of JHC.
Attend staff, board and committee meetings as directed by the Executive Director.
Carry out other duties as assigned by the Executive Director
3-5 years working experience in an administrative capacity.
Ability to carry out duties and conduct oneself in a manner consistent with and respectful to the foundational Christian values of Journey Home Community as described on the Journey Home website and in our organizational values.
Ability to maintain confidentiality and pass basic screening requirements including reference checks and a criminal records check
Strong English language verbal and written communication skills
Strong interpersonal skills and ability to build rapport with team members
Strong organizational and administrative skills
Strong computer literacy skills including competency in using Google Suite and MS Office (especially Excel and Word); possess experience and a working knowledge of database functionality including how to filter data to develop reports.
Permanent Canadian status (Citizen/Permanent Resident/Protected Person) including valid work permission.
Significant scheduling flexibility
4 PREFERRED QUALIFICATIONS
Direct experience working with Salesforce Database
Lived-refugee experience and/or experience working with refugees OR cross-cultural experience (either lived or vocational experience)